Proposal for National Library in the RSL

1 Executive Summary	5 Project Management
2 Requirements	5.1 The Project Team
2.1 General Problems	5.2 Implementation of the Project
2.2 Specific Needs	5.2.1 Coordination with the Sponsor
3 Resources to be Offered	5.2.2 Local Investigation
3.1 Classical (books, periodicals, maps)	5.2.3 Ordering First Set of Supplies
3.2 Reports	5.2.4 Ordering Second Set of Supplies
3.3 Audio-Visual	5.2.5 Startup of Local Personnel
3.4 Reading Rooms	5.2.6 Local Renovation
3.5 Conference Rooms	5.2.7 Startup of Local Operations
3.6 Publishing Services	5.2.8 Reports
3.7 Photographic Services	5.2.9 Acquisition Trips
3.8 Bookstore	6 Budget
4 Intellectual Focus and Contents	6.1 Library Building
4.1 Economics and Business Administration	6.2 Furniture
4.2 Agriculture	6.3 Equipment and Supplies
4.3 Science & Technology	6.4 Office Supplies
4.4 Politics and Law	6.5 Books, Periodicals, Maps, etc.
4.5 Education	6.6 Personnel
4.6 Health	6.7 Project Management
4.7 History	6.8 Summary of Budget
4.8 Culture
4.9 Reference Materials	Attachment 1: "Preliminary Concept for a National Library of the Republic of Somaliland", Abdulkarim Ahmed Guleid, 1 August 1991

The basic requirements and concept for a National Library for the new Republic of Somaliland in its capital of Hargeisa were defined in a proposal by Mr. Abdulkarim Ahmed Guleid: "Preliminary Concept for a National Library of the Republic of Somaliland", 1 August 1991. A copy is enclosed as Attachment 1.

The most-urgent justification for creating this National Library as quickly as possible is the need of the new Government to have access to appropriate written information to quickly strengthen its transition

The progress of the Government to actually achieve these stated goals is seen as an important precedent in this Region for other new governments in similar situations. The almost total destruction of the local infrastructure plus the lack of any tax base for locally-financed reconstruction has slowed the progress of this Government in achieving these important goals. The creation of a National Library is an important step towards creating the infrastructure that the Government needs in order to make more-rapid progress towards achieving its goals.

Private enterprises and individuals also need to have access to written technical information on a wide variety of subjects. There is also a need to systematically save and collect the little cultural and historical documentation that is left from the war.

In his capacity as the official representative from the Republic of Somaliland to the Federal Republic of Germany (until ambassadors are exchanged), Mr. Abdulkarim Ahmed Guleid has specifically requested that DACO create this proposal for a National Library and to seek funding for it. The Finance Minister of the Republic of Somaliland, the Honorable Dr. Ismael Mohamoud Hurreh, has also requested DACO specifically to pursue this project with a very high priority and to seek funding for it.

This new proposal by DACO is a more detailed elaboration of the earlier proposal by Mr. Guleid, presented here by DACO as a request for funding so that this project can begin immediately.

The costs itemized in the budget of this proposal can only be preliminary estimates for the following reasons:

The conventional approach in this situation would consist of defining two separate projects and funding, one for a detailed planning phase and the other for the implementation. Due to the extreme urgency to begin with the implementation as quickly as possible, we propose the following approach:

The time span for this project is approximately 10 months divided into the following two phases:

The actual length for phase 1 will depend upon the time for one or two containers of supplies to reach Hargeisa from Munich by sea via Hamburg and Djibouti. This timing will change the date when the National Library will first open, but will have practically no influence upon the budget and actual costs. The length of phase 2 is fixed arbitrarily, based upon paying local salaries for a period of 6 months from the project budget.

Towards the end of phase 2, DACO will review the progress achieved in this project and determine any needs for continued assistance to keep the National Library operational at an adequate level for fulfilling its goals. DACO will prepare a project proposal, if appropriate, for a follow-up project. Such a follow-up project could include continued financing of local salaries and operating expenses as well as a small budget for acquiring additional books and periodical subscriptions.

At the end of each phase, DACO will prepare a detailed report of what has been accomplished, any problems that have arisen, and any additional requirements that should be met.

DACO will submit its bills to the sponsor(s) on a monthly basis, for payment net within 15 days. DACO will submit a bill for 120,000 DM at the beginning of this project, as an advance payment, and will deduct this advance payment in amounts of 20,000 DM per month from each monthly invoice at the end of each of the first 6 months of the contract period. DACO is prepared to start working immediately on this project upon reaching an agreement with one or more donors to finance this project.

This offer will be valid for 45 days. The detailed terms are open for negotiations. DACO will provide detailed curricula vitae and a list of previous projects of DACO upon request to any potential sponsors of this project. DACO will also provide copies of our authorizations for this project upon request to any potential sponsors.

[Note: The Honorable Dr. Ismael Mohamoud Hurreh, Minister of Finance for the Republic of Somaliland, included this project in his first annual budget, but unfortunately, this budget was never funded or supported by the International Community. It appears in this budget under a different title, with the costs increased and converted to US dollars, as recommended by the United Nations, as "Sub-Project 4: National Data-Collection Center".]

During the recent civil war, the former socialist dictatorship deliberately destroyed all written documents that it could in the territory that is now the Republic of Somaliland. In particular, this includes all local copies of the many reports and proposals prepared by international organizations on the technical situation and opportunities in this new Republic. The new Government is currently working with practically no written documentation about its own Country, as well as without the technical information that it requires for its normal functions.

In particular, this new Government lacks the basic written documentation and information that it needs for

Likewise, private enterprises in this new free-market economy as well as private citizens lack the basic written documentation, reference materials, and text books that they need to assist themselves in this dynamic and rapidly-changing situation.

The specific needs go beyond the normal concept for a public library. Yet, it is appropriate to include extra functions at the beginning, because this new National Library will be operating in an intellectual vacuum. Later, it will be possible to spin some of these extra function off to other new organizations. Following is a summary of these specific needs:

Particularly for creating new legislation, the new National Library will serve in a similar role as the US Library of Congress, which was created for providing the US Congress, and other branches of government, with the books that they need for fulfilling their missions.

The Government needs technical support in documenting its own activities,
writing reports, etc. in the areas of

These functions are similar to those performed in the USA by the US Printing Office.

New and expanding private enterprises in a new free-market system require written information about:

The former dictatorship destroyed nearly all schools and textbooks. It also deliberately avoided creating a university or vocational schools in the territory that is now the Republic of Somaliland. It also destroyed nearly all cultural information and artifacts documenting the culture of the people who live in this Republic. Therefore, there is an urgent need for collecting together the various fragments of documentation that can still be found as well as for creating a central meeting place for the intellectuals and cultural leaders of this Republic. The National Library should serve as the nucleus for public and private efforts to re-establish the primary and secondary schools as well as for founding a university.

The National Library will offer the classical resources of books, periodicals, maps, etc. The focus will be upon the technical areas where written information is needed most urgently.

Whenever feasible, books should be in the Somali language. However, due to the systematic destruction of nearly all books in the Republic as well as the ongoing chaos in the former Italian Somaliland, very few books will be available initially in the Somali language. Therefore, most of the first set of books will be in English and Arabic. Some books will be in French, Italian, and German. Some older reports and studies may be in Russian.

DACO has already done some preliminary work for acquiring appropriate books, periodicals, and maps from a variety of different private and public sources. In particular, we are currently discussing possibilities for receiving donations of complete English-language libraries (including all books, furniture, stacks, catalogues, etc.) that will be closed during the next few months <197> subject to the condition that we can obtain funding for this project quickly enough to be able to receive these donations before these assets are donated to other organizations.

Over the past 3 decades, many technical studies and proposals have been written about the natural resources, agricultural economy, opportunities for development, etc. for the territory that is now the Republic of Somaliland. Virtually all copies of such valuable studies that were in the Republic have been destroyed, but copies usually exist in various locations around the World, such as at the agencies that wrote these documents. It is extremely urgent to first identify and catalog all of these documents and then to systematically obtain duplicate copies or at least photocopies as these documents are required. It may be appropriate to reprint some of these documents. This will be a major project of this new National Library.

As new studies and proposals are made relating to the Republic of Somaliland, copies should be stored in this National Library for reference.

The Somali people have an oral tradition for history and culture. The former dictatorship introduced the Latin alphabet around 1972 and started to teach the Somali people to read and write their language. As a part of this tradition, the Somali people are known as excellent poets. They documented their history and culture in stories and poems that they memorized and passed down orally from one generation to the next (often exceeding 20 generations). Due to the vast destruction and disruption during the recent civil war, much of this valuable information is under threat of being irreparably lost. Therefore, it is urgent to record as much of this oral tradition as possible from the older generation who still have it memorized. This can be accomplished most effectively using audio cassettes and video cassettes immediately. Later, these audio cassettes and video cassettes can be used for transcribing this information into written form for translations, comparisons, analysis, publication, etc.

Even today, Somali poets in exile have been active in creating audio cassettes with their poetry, rather than by writing books of poetry. Therefore, audio and visual documentation of this oral tradition will play a relatively more-important role than written documentation in the National Library. At the moment, it appears that more Somali "literature" is available on audio cassettes than in written form. The National Library will play a major role of collecting this "literature" on audio cassettes while it is available and later converting it to written form, using modern computer techniques with word processing, computer graphics, and desk-top publishing.

Due to the small number of written documents that will be available initially, usually as single copies, it will be appropriate to keep most of these documents on the premises so that they can be used most efficiently by the largest possible number of people. Since the generation and distribution of electricity has not yet been restored in the Republic, most individuals and companies will not have good artificial lighting available for reading after dark -- when it is coolest and easiest to read. Therefore, the National Library will need to provide adequate reading rooms, with good artificial lighting, both inside and outside in gardens with trees. For this reason, as well as others, the National Library will need to have its own generator of electricity, plus an adequate supply of fuel. Because of the relatively high capital and operating costs for generating electricity, we plan to use modern high-efficiency light bulbs as extensively as feasible.

Reading rooms will include technical facilities for listening to audio cassettes, listening to compact disks, viewing video cassettes, and viewing microfilms.

As a cultural and intellectual center, the National Library will need to have several furnished conference rooms to facilitate small meetings of people. At the beginning, these conference rooms will probably be used extensively by the Government, since the Government currently has only one unfurnished hallway available for use as a conference room. Since the few hotels also do not have conference rooms, they should be popular among business people for meeting with business partners and planning purposes. Later, these conference rooms can be used for private initiatives, such as for meetings of an art society, historical society, etc. as well as for meetings of educators for planning to restart the schools and to launch a university.

The Government does not yet own any personal computers, such as for word processing, desk-top publishing, etc. Therefore, it will be appropriate to include several computerized word-processing systems and dictating machines, together with training for the typists. This will also include desk-top publishing capabilities so that the Government can create professional-quality documentation for its activities, reports, proposals, and press releases.

The National Library should be able to obtain individual copies of many important books and documents, that missed the systematic attempt to destroy all copies thereof. Because of the historical value of these individual documents, it would not be appropriate to allow patrons of the National Library to use them extensively. Therefore, the National Library will need a reprinting capability for such documents. For this purpose, it will use a scanner, OCR (optical character recognition), word processing for editing the text, computer graphics for retouching the copied graphics, and desk-top publishing to reset the text and integrate the graphics. In most cases, the resulting "reprint" will have a better readability and appearance than the original.

In all such cases, the National Library will obtain permission for use of any copyrights of such reprinted documents. Whenever there is a market for such reprints, it will offer these reprints for sale and pay any owners of copyrights appropriate royalties. Since this will probably be the first case of the Government acquiring computers and software, it will be important to set a clear precedent of buying and using only "legal" licenses for software. (The temptation is very strong to buy single licenses and to copy the software for use on multiple computer systems.) We will attempt to negotiate special conditions from suppliers for low-cost multiple-system licenses to set a good example in this area and the library will not allow its software to be copied for use by others.

"Reprinting" will sometimes include the concept of translation, primarily to provide important reference materials in the Somali language.

The National Library will define a project for documenting the oral history and culture of the Somali people. It will collect poems, songs, stories, etc. on both audio cassettes and occasionally video cassettes. It will then transcribe this information from audio to written form, in the Somali language, and publish the results. It will also support translating selected literature into other languages and publish these results. Later, private publishing companies may be able to take over much of these activities.

Black-and-white photos will be adequate for nearly all press releases and desk-top-publishing activities (using a monochrome scanner and local monochrome printing capabilities). The new National Library may train its own photographers and/or lend (or rent) 35-mm cameras to others. It will involve acquiring and maintaining an inventory of two professional-quality 35-mm cameras and accessories as well as several low-cost used 35-mm cameras for lending (or renting).

It is technically impractical and expensive to transport exposed film to Djibouti or Addis Ababa for development (in refrigerated containers due to the high temperatures). Therefore, we propose including capabilities for developing black-and-white 35-mm. film in a dark-room in the new National Library. We also propose including capabilities for making diapositive slides as well as for making black-and-white prints up to one DIN A4 page in size in the same dark-room. It may be appropriate to later include capabilities for developing color film and making color prints, particularly after the library personnel have first acquired some practical experience with making black-and-white prints. It may also be appropriate to spin-off or sell this equipment to a local private entrepreneur if we can identify such an entrepreneur who is technically qualified to offer photographic services. Until such services are available locally, the new National Library may want to offer such services to private individuals needing such services locally.

We propose to include equipment for making plastic ID cards with user numbers for all users of the Library. Since the Government does not yet have such capabilities itself, the same equipment will be used for creating similar ID cards for all government employees working in Hargeisa. Government employees will be able to use their government ID cards for using the Library and will not require separate library ID cards. (Later, when the Government has funding, we expect that the Government will issue similar personal ID cards to all citizens, in parallel with taking a census.)

Since the National Library will establish contacts to publishers around the world for meeting its own needs, it will be appropriate for the National Library to offer the use of these contacts in acquiring and selling any books or documents for which there is an immediate need within the Government or the private sector -- until such time as private bookstores take over this function. It will also serve as the publisher, distributor, and retailer of any documents that the Government creates for public dissemination.

The intellectual focus of this new National Library will initially be upon the technical areas where specific information is needed with the highest priority, such as for strengthening the new democracy, strengthening the new free-market economy, strategic planning by the Government, reflating the economy, supporting the agricultural sector of the economy, supporting new and growing private enterprises, restarting the schools, etc.

The main language in the Republic of Somaliland is Somali. In addition, both Arabic and and English are used extensively. Therefore, this National Library will contain written materials in the Somali language whenever feasible, resorting to Arabic and English materials whenever Somali materials are not available. At the next level, some documents will be included in languages from neighbors or other languages used less frequently, such as Amharic, French, Italian, and German. Arabic documents will play a major role for religion and local history. English documents will play a major role for modern technology. The staff of the National Library will need to be multi-lingual in order to handle this particular mixture of languages.

Most books and reference materials on history are presented from the geographical reference point of the typical reader. Therefore, it is necessary to write new history textbooks that start with the new Republic of Somaliland as their center -- and then expand outwards concentrically around the Republic of Somaliland.

As one component, this implies documenting the history of the geography that is now the Republic of Somaliland. This includes the former British Somaliland, the larger Republic of Somalia, and the creation of the new Republic of Somaliland. When expanding horizontally, this will include neighboring countries.

The names of the founders of the major clans in the Republic of Somaliland are known, as well as the names of most of the male ancestors in these family trees (over 20 generations). This interesting information needs to be collected and published systematically for future reference work. Since Somali poems and stories are also passed from generation to generation along these family trees, it is important not to lose this information in the disruption following the recent war.

As another component, this implies documenting the history and tradition of the Somali people, including the evolution of its many clans and subclans. When expanding horizontally, this will include similar documentation of the neighboring ethnic groups and their clan structures. This will be particularly important for the nearby Afar and Oramo ethnic groups in Ethiopia and Djibouti, since they have similar, but different,
Kushitic languages. They have similar heritages going back to the Kingdom of Kush, South of Egypt, from about 1,000 B.C. to about 300 A.D.

Continuing, this perspective will include North Africa, the Arabian Peninsula, all of Africa, the Middle East, and the other Continents.

DACO will use the advice of other experts as appropriate in the course of this project.

Mr. Schimetat is a retired Siemens manager, who has served as commercial project manager for Siemens in many developing countries, including one large project in Saudi Arabia together with Mr. Davies as external consultant and system designer. Mr. Schimetat will organize the financial accounting for this project, which will also be controlled by the normal tax advisor of DACO.

Mr. Schuhholz works on a free-lance basis for DACO in typesetting technical reference books, using computer graphics and desk-top publishing. Therefore, he can install the computer equipment and train local employees on how to use these computer systems, particularly for multi-lingual word processing, computer graphics, and desk-top publishing.

Since we expect that the Director of the new National Library will be an experienced librarian (the last Director of the former Hargeisa National Library and Cultural Center in the same building), we expect that he already has most of the technical know-how necessary for managing a new National Library in Hargeisa in a manner that is appropriate for this situation. He should also be able to select his staff, train them, and manage them as appropriate. Therefore, we only plan to use a European librarian as a consultant, as appropriate, to solve specific problems that may arise.

The Audio-Video Assistant and Trainer will install the audio-video equipment and train local personnel for using this equipment properly.

The various steps for implementation of the project are illustrated in the bar chart on the preceding page. It is broken down into the following activities:

As soon as funds are allocated for starting this project, the project manager and project coordinator will visit the sponsor for one day to negotiate technical details. This can include financial details, such as the per diem rates for travel, how to present invoices, etc.

The second such coordination meeting will take place a few weeks after the National Library has opened for use by the public. A report will be presented at this meeting.

The third such coordination meeting will take place a few weeks after the completion of the project, in order to present the final report for the project.

The Project Manager and Project Coordinator will travel to Hargeisa for a few days as quickly as possible at the beginning of the project. They will obtain first-hand information about the condition of the library building and property, the repairs and renovation work that will be necessary, and the availability of local suppliers and contractors for doing this renovation work. They will also coordinate this project with the Government, such as to arrange for shipments of supplies and equipment to Hargeisa without needing to pay customs duties. They will obtain detailed information concerning appropriate salaries for library employees, available accommodations for project personnel, medical services available for project personnel, and transportation possibilities for project personnel via Djibouti and/or Addis Ababa. In particular, detailed floor plans of the library building from this activity are necessary for planning usage of floor space, renovation work as appropriate, and the amount of furniture required.

Using the floor plans created during the local investigation, a detailed list of all supplies, equipment, furniture, etc. will be prepared. The supplies needed earliest for the renovation work will be purchased and packed into a 20-foot container as quickly as possible for the first large shipment to Hargeisa. Upon arrival in Hargeisa, the staff of librarians can unpack these supplies, assemble furniture, etc.

The first set of books, that can be acquired quickly, will be included in this shipment. Therefore, the librarians can begin the work of cataloging these books when they arrive.

The second shipment of supplies will consist of all supplies that are required later, but at least one week before the National Library can open. It will include most of the books. The arrival of this shipment in Hargeisa will determine the exact opening date for the National Library. Smaller supplies, that can not be included with this last large shipment will be hand-carried by members of the project team as they travel to Hargeisa later.

The Director of the National Library will meet with other experts in Munich about one month after the beginning of this project, in order to coordinate the details of the project. This will include developing operational concepts for the National Library and making any final changes in the plans for the use of floor space. From the operational concepts, it will be possible to define the required staff more precisely and he will be able to begin seeking qualified personnel for the local staff.

The Director will move to Hargeisa about 2 months before the scheduled opening date. He will coordinate the necessary renovation work by local contractors, together with the Project Coordinator and Project Commercial Manager. He will continue to seek qualified personnel in Hargeisa for the National Library.

The Project Commercial Manager and Director of the National Library will give contracts to local contractors for renovating and modifying the building as appropriate. The Project Coordinator will assist in these negotiations. The Director will continue to monitor the progress of this work after the Project Coordinator and Project Commercial Manager have left.

During the first month, local contractors will do most of the work that can be accomplished before the first shipment of supplies arrives from Germany. During the second month, local contractors will use the supplies from the first shipment from Germany to complete the renovation work.

The Project Manager, Project Commercial Manager, Director of the National Library, and Library Consultant will coordinate and define the operational concepts in Munich early in the project.

In his first trip to Hargeisa, the Project Commercial Manager will open a local bank account, give contracts to local contractors for renovation work, etc. as appropriate.

During the second trip of the Project Commercial Manager to Hargeisa, together with the Technical Assistant, these two team members will be responsible for receiving both large shipments of supplies in Djibouti, getting them transferred to Hargeisa, as well as unpacking and storing these supplies safely. They will then supervise the use of these supplies and the completion of the renovation work <197> as well as other detailed preparations for the opening date. The Technical Assistant will provide training to the local staff as appropriate as well as to manage technical installation work, such as installation of electrical wiring and the computer systems.

The Library Consultant will assist in coordinating the operational concepts at the early meetings in Munich. This consultant will visit the National Library a few weeks after it has opened, in order to review how it is operating and to recommend any changes in operational procedures that may be appropriate.

The Audio-Visual Technician will assist in the installation of this equipment as well as the training of local personnel on how to use it effectively.

The Project Manager and Project Coordinator will arrive in Hargeisa about one week before the scheduled opening date in order to coordinate any details that may be appropriate for allowing the National Library to open on schedule.

The Project Manager will prepare a report on the progress of this project upon returning to Munich shortly after the opening date.

The Project Manager will prepare a proposal for a smaller new project to start when this project ends. This new project will include continued funding for local library personnel if appropriate, additional training that may be appropriate, acquisition of additional books, and funding for miscellaneous small projects and operating expenses.

The Project Manager will prepare a final project report within a few weeks after the end of the project period.

Preferably on the return trip from the local investigation, the Project Manager and Project Coordinator will stop in Cairo. They will visit the University Library there in order to seek assistance in defining a list of appropriate books, primarily in Arabic, concerning both regional history and the Islamic religion for inclusion in the National Library. They will attempt to solicit donations for at least part of these expenses, including transportation to Djibouti or Addis Ababa.

The Project Manager will also make one-day trips to London, Paris, and Geneva for the acquisition of books. London will be important for obtaining English-language books on local history and technology. Paris will be important for obtaining French-language books on local history as well as English-language books from international organizations stationed there. Geneva will be important for obtaining English-language reference books from international organizations stationed there.

(DACO has already made substantial preparations for acquiring appropriate books from a variety of sources, as soon as funding is available.)

The following estimates for a budget are preliminary estimates. They will be revised as the project progresses in order to adapt to the actual situation. DACO proposes to negotiate a fixed total price of about 1.97 million DM with the sponsor(s). DACO will then shift actual expenditures, as appropriate, to stay within this total budget limit. DACO will also seek donations and/or price reductions whenever feasible, such as for books in particular, due to the humanitarian and cultural aspects of this project. It will use any such savings to purchase additional books within the same total budget. The prices stated here do not include added-value taxes -- which may need to be added, depending upon who the sponsor(s) may be.

The former library building of Hargeisa is available for use as the new National Library building. It has suffered moderate damage during the civil war and will therefore need to be renovated.

One of the first activities of this project will be a detailed inspection of this building, to include discussions with local contractors, to determine what work needs to be done, what materials need to be supplied externally, and the estimated costs.

Following is a summary of the areas where at least some renovation work will need to be done:

Based upon preliminary reports from outside inspections, we estimate these costs at approximately 125,000 DM.

Since we do not yet have plans for the usable surface area inside of the building or the land around the building, we can not yet draw up a detailed floor plan and specify the number of pieces of furniture needed in each category. It is known that no library furniture from the former library is left in usable condition. The following types of furniture will be required:

In early planning stages, we will develop a detailed list of all equipment and supplies required. Since most of this equipment and supplies will not be readily available locally, we will try to put together a reasonably complete package in two or three 20-foot containers for shipment via sea to Djibouti and trailer to Hargeisa. (The last container may be a smaller container by air freight.) Some of the container space can also be used for critical furniture as well as the first set of books that are available in Munich when these containers are shipped. If there is still free space available, we may be able to include extra equipment and supplies for use by the Government (if separate funding can be obtained for them). During the following year, we expect that most of this equipment and supplies will gradually become available locally, particularly from Djibouti.

several large whiteboards for conference rooms (handmade, using local sheet metal or plywood together with with enamel paint that we supply from Europe)	500 DM
4 x flip-chart stands @ 300 DM each	1,200 DM
supplies (pens, paper)	1,500 DM
3 x photocopy machines @ 3 TDM each	9,000 DM
supplies (toner cartridges and paper)	4,000 DM
3 x overhead projectors @ 1,500 DM each	4,500 DM
supplies (bulbs, foils, pens)	600 DM
2 x 35-mm slide projectors & screens @ 800 DM each	1,600 DM
supplies (bulbs, carousels)	400 DM
4 x dictating machines (for secretaries) @ 200 DM	800 DM
10 x hand-held dictating machines (for writers) @ 100 DM	1,000 DM
supplies (cassettes)	200 DM
semi-professional audio-recording studio	2,000 DM
duplication system for audio cassettes	1,000 DM
1 = 10 x audio players with headphones	1,000 DM
2 x audio players with loudspeakers (also for use with microphones in conference rooms)	1,000 DM
2 x compact-disk players with headphones	500 DM
supplies (audio cassettes, labels, cleaning tools, cable)	2,000 DM
2 x video cameras (VHS)	6,000 DM
simple semi-professional system for editing video cassettes	3,000 DM
simple duplication system for video cassettes	5,000 DM
4 x video-cassette players with small color monitors	4,000 DM
2 x video-cassette players with large color monitors	4,000 DM
supplies (video cassettes, labels, cleaning tools, cable)	3,000 DM
2 x 35-mm cameras @ 1,000 DM	2,000 DM
5 x 35-mm cameras (used low-cost for lending)	500 DM
semi-professional photo development laboratory	2,000 DM
supplies (film, photographic paper, slide frames, chemicals)	2,000 DM
refrigerator (for film, photo supplies, video cassettes, etc.)	1,000 DM
5 x cold-transport cases (for film and video cassettes)	500 DM
1 x microfilm reader	4,000 DM
system for making plastic ID cards with photos	30,000 DM
materials for making 10,000 ID cards (3 DM each)	30,000 DM
5 x IBM compatible personal computers for word processing and accounting (20-MHz 80286, 4 MB memory, 80-MB Winchester, VGA monitor) @ 3,000 DM	15,000 DM
2 x IBM compatible personal computers for computer graphics and desk-top publishing (33-MHz 80486, 8 MB memory, 200-MB Winchester, extended VGA monitor, magnetic-tape backup) @ 8,000 DM	16,000 DM
CANON LBP-III laser printer for printing on both sides	4,500 DM
CANON LBP-III laser printer for printing on only 1 side	2,800 DM
3 x CANON LBP-IV low-cost laser printers @ 2,200 DM	6,600 DM
color printer (for graphics, overhead foils, etc.)	3,000 DM
2 printer switches (for sharing printers)	2,000 DM
flat-bed scanner	2,000 DM
supplies (toner cartridges, paper, foils, anti-static cleaner)	6,000 DM
software
WINDOWS 300 DM x 7 licenses	2,100 DM
word processing (including dictionaries, thesauri, grammar checkers, etc.) 1,000 DM x 7 licenses	7,000 DM
computer graphics (pixel graphics for scanned images, converters to vector graphics, vector graphics for sharp illustrations) 2,000 DM x 2 licenses	4,000 DM
desk-top publishing (for typesetting and integrating graphics) 2,000 DM x 2 licenses	4,000 DM
data base (for inventory of books and indexing)	2,000 DM
optical character recognition (OCR <197> for converting scanned text into disk files for processing with word-processing software)	2,500 DM
miscellaneous SW	8,000 DM
binding machine	2,000 DM
supplies (binders, glue, etc.)	2,000 DM
supplies (diskettes, labels, tape cartridges, manuals)	2,000 DM
reserve for miscellaneous equipment and supplies	20,700 DM
Total	244,000 DM

Depending upon the actual start of this project, some standard office supplies may already be available locally. Our current list includes:

In Chapter 4 above, we identified approximately 50 categories of technical books. Assuming an average of 100 books for each category (less for most categories but substantially more for some categories), yields a total of about 5000 technical books required in the first round of ordering. Assuming an average price of 60 DM per book, a budget of approximately 300,000 DM would be required.

In addition, we would like to acquire about 2000 less-expensive books (often paperbacks) on subjects such as literature, history, etc. Assuming an average price of 40 DM per book, a budget of approximately 80,000 DM would be required.

Combining these two categories together, yields a total budget requirement of 380,000 DM for meeting the minimum requirements for about 7,000 books at normal prices.

We hope to be able to obtain substantial discounts in many cases. Therefore, we suggest using any such savings to acquire as many additional books as possible within the total budget limit. Preliminary negotiations indicate that we will be able to obtain donations of approximately 5,000 to 10,000 books -- depending upon whether we obtain funding quickly enough to take advantage of several unique opportunities.

We assume that the National Library will need approximately 100 subscriptions to periodicals at an average price of approximately 120 DM per year for the first subscriptions. This will require a budget of about 12,000 DM. Due to the current lack of international postal services, these subscriptions will be purchased or at least delivered to Djibouti and will be delivered a few times per week from Djibouti. As a very rough estimate, this courier service will cost about 3,000 DM for the first 6 months, including the costs for a post-office box in Djibouti. Therefore, the total budget for periodicals will be 15,000 DM.

We have drawn up tentative lists of geological, topological, and other maps for the Republic and the surrounding region that are publicly available. There is one detailed series of maps not available in public, printed by the former Government of the Republic of Somalia, that we would like to obtain if possible. We estimate the costs for acquiring maps at about 8,000 DM.

It will be important to obtain copies of most reports that have been written about the territory, economy, and natural resources of the Republic over the past 30 years. The costs for collecting duplicate copies or photocopies and copying or reprinting as appropriate is difficult to estimate. To be certain that this critical activity has adequate funding, we have allocated a budget of 6,000 DM for this purpose (not including travel expenses -- listed separately).

We would like to have a budget for buying audio cassettes with music, poems, short stories, etc. -- primarily for documenting the Somali culture, but also to include examples from other cultures as well as language courses. We may also want to buy a few compact disks with this budget. We estimate a total budget requirement of about 8,000 DM.

We would like to have a free budget for buying miscellaneous works of art or objects of cultural importance. This may include commissioning artists to paint walls or individual paintings to decorate the National Library building with appropriate Somali art. We would like to have a budget of 10,000 DM for this purpose.